Portfolio analysts at the firm needed to request millions in cash to execute trades. But approvals from Research Portfolio Coordinators (RPCs) were managed entirely over email — a manual, error-prone process.
Challenges included:
No structured system to track cash requests and decisions
Approvals could be missed or delayed due to email overload
Analysts lacked real-time visibility into approval statuses
No audit trail for compliance or historical insight
Seawolf AI designed and deployed FlowTrack, an intelligent workflow layer powered by LLMs and Microsoft Power Automate, transforming how requests and approvals were handled.
Key components:
Conversational Cash Request Forms
Analysts submit structured requests through a form embedded in Teams or email — auto-routed to the right RPC.Approval Bot with Conditional Logic
RPCs respond with “approve,” “decline,” or “partial” directly in-chat — no login or form needed.LLM-Powered Summarizer
Summarizes rationale, pulls justification highlights from the request, and provides visibility to stakeholders.Audit & Insight Layer
Every transaction logged with full metadata for compliance and review.
FlowTrack helped us move faster, stay compliant, and reduce the mental load on both analysts and RPCs. It’s invisible, but powerful.
Director of Research Operations
Faster time-to-trade with streamlined approvals
Improved clarity and visibility for analysts
Fully auditable and compliant process